Vendor Table Guidelines - Women of Project Management Conference

Thank you for being a vendor at the Women of Project Management Conference. To ensure a smooth and successful event for all participants, we have prepared the following guidelines for your vendor table:

1. Booth Setup:

- Please arrive at the designated vendor setup area during the designated load-in times.

- Set up your booth within the allocated space provided for your vendor table.

- Ensure that your booth display is professional, visually appealing, and represents your business effectively.

- Be mindful of the overall flow of traffic and avoid obstructing neighboring booths.

2. Table Display:

- Utilize the provided table(s) for your display, keeping in mind its size and dimensions.

- Arrange your products, promotional materials, and signage in an organized and attractive manner.

- Clearly label your products with prices, if applicable.

- Consider using branded banners, tablecloths, or other visual elements to enhance your booth's branding.

3. Engaging Attendees:

- Be proactive in engaging with conference attendees. Greet them warmly and introduce your products or services.

- Clearly communicate the unique value proposition of your offerings.

- Be prepared to answer questions about your business, product features, pricing, and any special offers.

- Encourage attendees to leave their contact information or sign up for your mailing list if applicable.

4. Marketing Materials:

- Have an ample supply of business cards, brochures, flyers, or other marketing materials to distribute to interested attendees.

- Ensure that your marketing materials are informative, visually appealing, and reflect your brand's messaging.

5. Sales and Transactions:

- Determine your preferred method of accepting payments (cash, credit card, mobile payment apps, etc.).

- Make sure you have a secure and organized system in place for handling transactions.

- Consider providing shopping bags or packaging materials for customers' purchases.

6. Staffing and Breaks:

- Have an adequate number of staff members available to manage your booth throughout the conference.

- Schedule breaks for your staff to ensure there is always someone available to attend to attendees.

7. Networking:

- Take advantage of networking opportunities with other vendors, speakers, and conference attendees.

- Engage in conversations, exchange business cards, and explore potential collaborations or partnerships.

8. Booth Tear-Down:

- Please adhere to the designated tear-down schedule provided by the event organizers.

- Ensure that your booth area is left clean and free of any debris or waste.

- Properly dispose of any trash or materials that cannot be recycled.

Note: The conference organizers reserve the right to enforce these guidelines for the overall success and harmony of the event. Failure to comply with these guidelines may result in corrective action or future exclusion from vendor participation.

Thank you for your cooperation and participation as a vendor at the Women of Project Management Conference. We wish you a successful and fulfilling experience.

If you have any questions or require further assistance, please contact our Event support team at Hello@WomenOfPM.com.

Best regards,

Women Of Project Management Conference